Business Headshots
Small Business Headshots, Built for Teams of 10 to 250
Some of your team's photos are five years old. The rest don't exist yet. We get everyone a matching headshot from wherever they work, no photoshoot required.
How Scale Works
From kickoff to live headshots in four steps.
Configure brand style, background, crop, and approval rules in 10 minutes. Free workspace, you only pay for approved headshots.
Send a batch invite or roll out by department. Every employee captures from their phone with guided instructions. No app to install, no scheduling required.
Submissions land in the admin dashboard. Approve, request a retake, or hand off to a department lead. Up to 5 retakes per credit, no extra charge.
One photo, every format. Website bio, LinkedIn, email signature, Slack avatar. New hires plug into the same workspace; credits never expire.
THE PROBLEM
Company headshots became your problem because nobody else wanted them
The headshot project lives on the desk of whoever has the least leverage to refuse. Owner, office manager, marketing-of-one. Then the scheduling no-show cycle starts. You're pricing out photographers, hunting down a conference room, watching four people miss the calendar invite, and waiting six weeks for edits that nobody actually approves before they go live.
Meanwhile half the team's photos are five years old and half don't have one yet. Coordinating a Saturday studio shoot for 30 people across 3 offices isn't realistic without burning the whole quarter on logistics.
THE SOLUTION
The self-service headshots platform that handles the project for you
Set the brand style once. Send the invites. Approve from your phone over coffee. The whole rollout runs in the background while you do your actual job.
Every team member captures from wherever they work. The platform handles enhancement and brand-style enforcement automatically. Ship a consistent team page in a week, not a quarter.
Ship a consistent team page this week, not this quarter.
Setup is 10 minutes. Your first 3 credits are on us, so you can ship the first 3 headshots before you've made a purchase decision.
Built for small business teams
One workspace
Everyone in the same Studio with the same brand standard. Set it once when you sign up; every company headshot from every employee runs through the same enhancement pipeline.
No studio required
No photographer to schedule, no conference room to book, no Saturday on the calendar. Employees capture from their phone wherever they have decent lighting.
Brand-style enforcement
Background, color treatment, and crop are set at the platform level. Denver, Austin, or someone's kitchen counter: the output looks the same.
Set up in 10 minutes
Admin configures style and approval rules once. The whole rollout runs on that single setting pass. Office manager can ship this without a photographer or designer.
Why Scale
30-person team, mixed in-office and remote. The math is obvious.
| Scale Headshots | Traditional Photography | |
|---|---|---|
| Per-headshot cost | $25 per credit (first 3 free) | $150-$300 per person at volume team rates |
| 30-person team rollout | $750 (30 credits at $25, first 3 free = $675 net) | $2,500-$4,000 photographer day rate, or $4,500-$9,000 at per-person rates |
| New-hire cost | $25 each, on demand | Rebook a photographer or wait for the next session |
| Time to complete a refresh | 1 week at your team's pace | 6-12 weeks coordinating sessions and edits |
| Remote employees included | Yes, automatically. Same workspace, every location. | Either skipped or flown in at extra cost |
Scale Headshots
See how company headshot pricing scales for sub-100 person teams.
Credits start at $25 and drop with team volume as you grow. No subscriptions, no contracts. Pay only for approved headshots. And the dollar savings don't account for what you save in calendar wrangling, conference room time, and the weeks of email ping-pong nobody enjoys.
AI edited, not generated
Real photos of real people, polished to your brand standard.
Scale Headshots captures real photos from your team. The AI handles enhancement at the level you choose: light touch for badges, full polish for LinkedIn, no polish at all if that's what your team prefers. The output is a photo of the person, the way they actually look. AI edited, not generated. Dress up like you want to dress up.
- • Background removal and replacement to your brand standard
- • Lighting and color correction across every capture environment
- • Upscaling so a phone capture renders sharp at any size you'll print or post
- • Brand-style enforcement applied identically to every approved photo
Connect Scale to the tools you already use.
Most small business teams don't have a full HRIS. They have an email signature manager, a website CMS, a Slack workspace, and a LinkedIn page that everyone updates by hand. Scale's REST API and webhooks push approved headshots into those tools automatically, so the office manager doesn't end up uploading photos to four places.
- Email signature managers. Push to Exclaimer, Opensense, WiseStamp, or your in-house signature setup. New hires get a complete signature on day one.
- Website CMS sync. Push to Webflow, WordPress, Squarespace, or a custom site. Team page updates without anyone touching the CMS by hand.
- LinkedIn for Teams. Approved headshot exports in the right crop and resolution for LinkedIn at the click of a button.
- Slack avatars and Google Workspace. People-page imagery stays in sync across the internal tools your team uses every day.
Different team size? Scale has a page for that.
Founders rolling out their first round of professional team photos. 5 to 50 person teams. Free workspace, 3 free credits to start.
See the Startup page100 to 2,000 employee organizations with steady hiring and multi-office rollouts. Admin dashboard, brand-style enforcement, HRIS integration.
See the Mid-Market page2,000+ employee organizations with API, multi-brand workflows, and procurement review. Volume pricing under $10 per headshot.
See the Enterprise page
Headshot guides for your industry and style
Lawyer & Attorney Headshots
Wardrobe, setting, and posing tips for legal professionals.
Read the guideNonprofit & Association Headshots
Mission-appropriate headshots for staff, boards, and members.
Read the guideCompany Headshot FAQ
Do we need a studio or photo room?
No. The capture happens at each employee's own desk, kitchen counter, or wherever they have decent natural light. The platform walks them through framing and lighting on their phone or laptop camera. The brand-style enforcement happens at the platform level, so the output looks consistent regardless of where each photo was captured.
How does consistency work if everyone shoots from their own phone?
The brand standard is set once when you configure your Studio. Every approved photo runs through the same enhancement pipeline: background replacement to your brand backdrop, lighting and color correction, upscaling to print resolution, and consistent crop. The capture environment varies; the output doesn't.
Can the office manager run this without a photographer or designer?
Yes. Setup is about 10 minutes. The platform ships with default backgrounds and crops that look professional on any team page out of the box. If your brand needs specific styling (custom backdrop color, particular crop ratio), the admin configures that once in the Studio settings and every employee photo on the platform conforms automatically.
How long does a 30-person team rollout take?
Most small business rollouts complete within a week of sending the first invite. Setup is 10 minutes. Capture happens at each employee's own pace, usually within a few days. Approval runs in parallel as submissions come in. The traditional photographer model usually runs 6 to 12 weeks for the same scope.
What happens to credits if our headcount changes?
Credits don't expire. If you buy 35 credits to cover your current team plus expected new hires and hiring slows down, the credits stay in your account. If you grow faster than planned, top up at the same volume tier. No subscriptions, no minimums.
Can my team use their phones, or do they need a real camera?
Phones are fine. Modern smartphone cameras capture more than enough resolution for a professional team headshot once Scale's AI handles lighting correction, background removal, and upscaling. The capture interface walks each employee through framing on whatever camera they have, phone front camera, laptop webcam, or a real camera.
Do you provide brand-aligned styles by default, or do we configure them?
Both work. Scale ships with default backgrounds, color treatments, and crops that look professional on any team page out of the box. If your brand needs specific styling (custom backdrop hex, particular crop ratio, brand-aligned color grade), the admin sets that once in the Studio configuration and every company headshot automatically conforms.
What if someone leaves the team after we've paid for their headshot?
Nothing changes. The credit was spent on the approved headshot; the photo file stays in your workspace for as long as you want. New hires don't reuse old credits; they get their own. The workspace is yours, not the individual employee's.
How is this different from AI headshot generators?
Scale works with real photos captured by your team. The AI handles enhancement (background, lighting, color, upscaling, brand-style enforcement). The output is a photo of the person, the way they actually look. AI edited, not generated. AI generators (the BetterPic / HeadshotPro category) train a model on selfies and produce a synthetic image that's stylistically close to the person but isn't actually them. For company headshots that go on your website, in directories, and on LinkedIn, the trust signal of a real photo matters.
How is employee photo data stored and protected?
Photos are transferred over TLS and stored on Scale's cloud providers (Linode and Google Cloud Platform), which provide default encryption at rest. Customer-account access is controlled by the admin team you designate. Scale Headshots is operated by Helium Development LLC; the operator's broader security posture, including the subprocessor list, is documented at heliumdev.com/security. For organizations with specific InfoSec requirements, sales will scope answers to your team's review questions.
Still have questions? Get in touch and we'll be happy to help!
Ready to ship a consistent team page?
Set up your Studio in 10 minutes. Your first 3 credits are on us. From 5 people to 50,000+, the workflow stays the same.