Corporate Headshots
Corporate Headshots for Enterprise Teams
Every employee headshot consistent across 12 countries and 4 brands. Delivered via API into your HRIS, your badge system, your intranet.
THE PROBLEM
Corporate headshots at enterprise scale is three projects in a trench coat
Procurement needs one vendor that consolidates the spend. IT needs identity integration and an InfoSec review before anyone clicks through. Brand needs every photo to match across 12 countries and 4 business units. And someone, usually People Ops, has to keep the project moving while the actual rollout drags through quarterly reviews.
A traditional photographer model can't carry this. Sending a crew to 12 cities is a $1M+ line item, and the deliverable still arrives inconsistent because different photographers shoot different days in different lighting.
THE SOLUTION
The self-service headshots platform built for enterprise scale
One workspace serves every region. API integration pushes approved headshots directly into your HRIS, your badge printing pipeline, your intranet directory, and your email signature manager. The brand style is enforced at the platform level, so a headshot captured in Amsterdam matches one captured in Austin, regardless of who's holding the phone.
Volume pricing brings per-headshot cost under $10 at scale. Procurement signs once. IT integrates once. Brand stays consistent across every region. From 5 people to 50,000+.
Move 5,000 headshots from logistics black hole to onboarding workflow.
Setup is a procurement conversation, not a year-long project. Talk to sales about API access, volume pricing, and your specific InfoSec requirements.
Built for the enterprise tech stack.
Corporate headshots stop being a manual asset hunt when the platform plugs directly into the systems your team already runs. Scale's REST API and webhooks deliver approved headshots end to end, from capture to your downstream systems, without anyone uploading a file.
- HRIS sync. Push approved headshots into Workday, BambooHR, Rippling, SAP SuccessFactors, or any system with an open API. Webhooks fire on submission, approval, and refresh events.
- Physical badge printing. Auto-deploy to Brady, HID, Zebra, and other badge printing pipelines via API. Approved headshots flow into the same system as the rest of your employee records, with no manual file handling.
- Brand asset management. Headshots land in your DAM (Bynder, Brandfolder, Frontify) with the metadata your brand team needs to manage rights and usage across regions.
- Email signatures and directories. Push to Exclaimer, Opensense, or your in-house signature manager. Sync to SharePoint and Confluence people pages.
- Onboarding triggers. Webhooks fire on submission, approval, and refresh. Drop new hires into onboarding flows automatically across every region.
How Scale Works
From kickoff to live headshots in four steps.
Configure brand style, background, crop, and approval rules once per Studio. Spin up separate Studios for each business unit, region, or executive tier when the brand standard varies.
Send batch invites by department, region, or HRIS sync. Employees capture from their phone, no app to install, no scheduling required.
Submissions land in the admin dashboard with thumbnails and brand-match scoring. Approve, request a retake, or hand off review to a department lead. Up to 5 retakes per credit.
One photo, every format. API pushes approved headshots into your HRIS, badge system, intranet, and email signature manager. Manual export works too.
Built for enterprise teams
REST API + webhooks
REST API and webhooks deliver approved headshots into your existing systems. Push to HRIS, badge printing, intranet directories, and email signature managers without anyone uploading a file.
Volume pricing under $10
Per-headshot cost drops below $10 at enterprise volume. No subscriptions, no per-seat fees. Buy credits at the volume tier that matches your headcount and refresh cadence.
Multi-brand workflows
Run multiple Studios under one account with separate brand standards per business unit, region, or executive tier. Procurement signs once; brand consistency holds across every workflow.
Same workspace, every region
One workspace serves a 5,000-person rollout across 12 countries. Credits never expire, so new hires across the next decade plug into the workflow your IT and brand teams already approved.
Why Scale
5,000 employees, 300 new hires a year. The math is decisive.
| Scale Headshots | Traditional Photography | |
|---|---|---|
| Per-headshot cost | Under $10 at enterprise volume | $150-$300 per person at corporate volume rates |
| Full team refresh (5,000 employees) | Under $50,000 all-in | $750,000-$1.5M coordinating across cities |
| Annual new-hire cost (300/year) | ~$3,000 | $45,000-$90,000 |
| Time to complete a refresh | 4-8 weeks at your team's pace | 6-12 months coordinating across regions |
| New-hire onboarding | API-triggered, every region, forever | Rebook a regional photographer or session |
Scale Headshots
Talk to sales about enterprise volume pricing.
Per-headshot cost drops under $10 at enterprise volume. Sales will walk you through the volume tiers, custom contract structure, and any procurement or InfoSec requirements your team brings to vendor reviews. And the dollar savings don't account for what enterprise rollouts typically waste on regional photographer coordination, executive scheduling, and conference room time across 12 cities.
Real photos, AI-enhanced quality
Genuine headshots that build genuine trust.
Scale captures real photos of real employees. The AI handles enhancement at the level you choose: light touch for badges and ID, full polish for LinkedIn and executive comms, no polish at all for regions or business units that prefer untouched. The output is a genuine photo of the person, the way they actually look. No synthetic likenesses, no model training, no uncanny valley.
- • Background removal and replacement to your brand standard
- • Lighting and color correction across every capture environment
- • Upscaling so a phone capture renders sharp at billboard resolution
- • Brand style enforcement applied identically to every approved photo
Security and compliance posture
Scale Headshots is operated by Helium Development LLC. Data is transferred over TLS and stored on Linode and Google Cloud Platform, which provide default encryption at rest for customer data. Customer-account access is controlled by the admin team you designate, with role-based scoping inside the account. Specific certifications, BAAs, and regional residency requirements are scoped by sales during contract review. Helium's broader security posture, including the subprocessor list, is documented at heliumdev.com/security.
Talk to sales about your security requirementsDifferent team size? Scale has a page for that.
Founders rolling out their first round of professional team photos. 5 to 50 person teams. Free workspace, 3 free credits to start.
See the Startup pageSub-100 employee companies running the rollout without a dedicated marketing team. One workspace, every employee captures from their phone.
See the Small Business page100 to 2,000 employee organizations with steady hiring and multi-office rollouts. Admin dashboard, brand-style enforcement, HRIS integration.
See the Mid-Market page
Headshot guides for your industry and style
See the full headshot management platform to explore how capture, AI editing, and delivery work together across your organization.
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Read the guideCorporate Headshot FAQ
What's the difference between corporate headshots and business headshots?
We use both terms to mean the same thing: professional employee photos that build brand consistency at scale. Scale's platform serves both, on the same workspace, with identical workflows. Some buyers search one term, some search the other, depending on their internal naming convention.
Can Scale scale to 50,000+ employees across multiple regions?
Yes. The platform was built for the rollout pattern where a single workspace serves global headcount. Volume pricing tiers extend through 100,000+ credit purchases. Capture is asynchronous and time-zone-agnostic, so an 8-region rollout doesn't add coordination overhead beyond a 1-region rollout.
What security certifications and documentation does Scale offer?
Scale Headshots is operated by Helium Development LLC. The platform runs on Linode and Google Cloud Platform with TLS in transit and provider-default encryption at rest. Customer-account access is role-scoped to the admin team you designate. Specific certifications, BAAs, and regional residency requirements are scoped by sales during contract review. Helium's existing security documentation, including the subprocessor list, lives at heliumdev.com/security.
Can we integrate headshot delivery into our HRIS or badge system via API?
Yes. Scale's REST API and webhooks push approved headshots directly into Workday, BambooHR, Rippling, SuccessFactors, badge printing pipelines (Brady, HID), intranet directories, email signature managers, and any custom system with an open API. Webhooks fire on submission, approval, and refresh events.
Does compliance get to review the platform before we go live?
Yes. Most enterprise rollouts start with a security review by InfoSec and procurement. Sales will scope the answers to your specific review questions, including platform certifications, data handling, and any compliance documentation your team needs. The operator's broader security posture (including the subprocessor list) lives at heliumdev.com/security.
How is employee photo data stored and protected?
Photos are transferred over TLS and stored on Scale's cloud providers (Linode and Google Cloud Platform), which provide default encryption at rest. Customer-account access is controlled by the admin team you designate. For organizations with regional data residency requirements, that's a roadmap conversation for sales to scope. The broader security posture is documented at heliumdev.com/security.
Can we run different brand standards per business unit or region?
Yes. Scale supports multiple Studios under one account, each with its own brand standard, approval workflow, and admin team. A common enterprise pattern: one Studio per business unit, one Executive Studio for leadership, and one Default Studio for the rest of the workforce.
How long does a 5,000-person enterprise rollout take?
Most enterprise rollouts complete within 4 to 8 weeks of sending the first invite. Capture happens at each employee's own pace, usually within a few days. Approval runs in parallel. The traditional photographer model usually runs 6 to 12 months for the same scope, coordinating across cities.
What happens when we add new business units or rebrand?
Spin up a new Studio in the same workspace, configure the new brand standard, and invite the affected employees. The existing approved headshots stay in the workspace; new captures run through the new Studio. Rebrands and acquisitions don't require starting over.
How is this different from AI headshot generators?
Scale works with real photos captured by your employees. The AI handles enhancement (background, lighting, color, upscaling, brand style enforcement). The output is a genuine photo of a real person, the way they actually look. AI generators produce synthetic images that are stylistically close to the person but aren't actually them. For corporate headshots that go on your website, in directories, on badges, and in regulatory filings, the trust signal of a real photo matters.
Is Scale an enterprise headshot platform?
Yes. Scale is an enterprise headshot platform built for large, distributed organizations. It captures real photos from employees on any device, applies consistent brand styling with AI editing, and delivers headshots through a REST API into your HRIS, badge, and directory systems. It scales to tens of thousands of employees across business units and locations.
Still have questions? Get in touch and we'll be happy to help!
Ready to roll out headshots across the enterprise?
Talk to sales about your headcount, your regions, your tech stack, and any InfoSec requirements your team brings to vendor reviews. From 5 people to 50,000+, the workflow stays the same.